Instructions for Authors

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Ear, Nose & Throat Journal publishes original articles on the clinical practice and basic science of otolaryngology-head and neck surgery. Authors may submit case reports, reviews, and original research, as well as brief papers suitable for one of the regularly published ENT Clinics (departments), guest editorials, or letters to the editor.

Editorial policies

1. All manuscripts must be submitted electronically via the Editorial Manager website at: www.editorialmanager.com/entjournal. There is no charge for authors to register to use the site. A tutorial for authors can be found on the Editorial Manager site.

2. Manuscripts will be reviewed by the editor-in-chief with members of the editorial board and other expert sources. Revision may be required for acceptance.

3. A manuscript is reviewed with the understanding that it is not under consideration by any other publication, either in print or electronic media, and that no part of the submission has appeared previously in any but abstract form.

4. Duplicate submission and redundant publication are unethical practices and are therefore prohibited. Duplicate submission refers to submitting a manuscript simultaneously to two or more journals, without notifying the editor-in-chief of each journal. The corresponding author must make sure none of his or her coauthors is submitting the manuscript elsewhere. Redundant publication refers to publication of a paper that substantially overlaps one already published in print or electronic media, in any country. The overlap may involve data from studies/case reports, and/or other portions of text.

“Salami slicing,” publishing portions of data from the same study in multiple journals, commonly constitutes duplicate publication.

It is the responsibility of the corresponding author to vet all manuscript data for completeness, validity, and originality before submission. If an author has any questions regarding the interpretation of duplicate or redundant publication, it is his or her responsibility to bring that question to the attention of the editor-in-chief (entjournal@phillyent.com), before submitting the manuscript,

5. Transfer of copyright ownership to Ear, Nose & Throat Journal and its owner, Vendome Group, LLC, and the disclosure of any financial relationship of the author(s) with any company that manufactures and/or distributes a product or products mentioned in the manuscript are conditions of publication (see section below, “Copyright transfer agreement and financial disclosure”).

6. Manuscripts should be neatly prepared and written in correct English.

7. Any mention of previously published reports or studies, and data derived from them, must be referenced.

8. A search of the literature should not exclude sources published before 1966 (pre-MEDLINE) if they are pertinent to the current manuscript.

9. Corresponding authors are responsible to notify the editors of Ear, Nose & Throat Journal if their email address or other contact information changes, by updating their profile on the Editorial Manager website.

10. Protect patients' privacy by referring to them by number only (e.g., Patient 1, Patient 2). Names or initials must not be used in text, tables, figures/legends, or CTs/MRIs, etc. Photographs that show enough of a patient's face to be recognizable must be accompanied by a signed consent form from the patient (or, if the patient is a minor, a parent or guardian), giving permission to publish the photograph(s). These forms should be translated into English if they are in another language. They should be scanned and uploaded with the other manuscript files.

11. Only those who have made a substantial contribution to the manuscript (i.e., its conception, drafting, data analysis, major revisions) should be listed as authors. Recognition for other contributions (e.g., funding, data collection, research group supervision, etc.) may be given in a brief “Acknowledgments” paragraph.

12. Written permission must be obtained to reproduce or adapt any figures or tables that have been published previously, either in print or electronically. This must be submitted with the manuscript.

13. Ear, Nose & Throat Journal adheres to the standardized format for reporting hearing outcomes in clinical trials as endorsed by the American Academy of Otolaryngology-Head and Neck Surgery. Instructions can be found in: Gurgel RK, Jackler RK, Dobie RA, Popelka GR. A new standardized format for reporting hearing outcome in clinical trials. Otolaryngol Head Neck Surg 2012;147(5):803-7.

Manuscript format

Manuscripts should be typed double-spaced with ample margins, using Microsoft Word software.

Instructions for Authors page. All manuscripts must include a title page. Below the title, list the first name, middle initial or middle name (if desired), and last name (surname) in that order of each author, followed by his or her highest medical or academic degree.

Below the authors' names, include a paragraph listing their affiliations (department and/or division name, institution name, city, state and, if outside the United States, country.

Next, include a paragraph with the corresponding author's name, postal address of his or her department, phone number, and email address.

Finally, when applicable, indicate all sources of financial support or funding and, if the paper was presented at a meeting, the name of the society, location of the meeting, and date(s).

Main body of manuscript. Use one of the following outlines:

  • Case reports/case series/reviews. These should include the following subheads/sections: Abstract, Introduction, Case report, Discussion, and References.

  • Clinical studies/research reports. These should include the following subheads/sections: Abstract, Introduction, Patients and methods, Results, Discussion, and References.

  • ENT Clinics. Otoscopic, Rhinoscopic, Laryngoscopic, Imaging, Pathology, Head and Neck, Facial Plastic Surgery, Pediatric Otolaryngology, Dysphagia, and Thyroid and Parathyroid Clinics do not require subheads, as they are intended to be a brief report of a case with a brief introduction and/or minimal discussion. They should include 1 to 3 high-quality photographs showing key features of the case, its diagnosis, and treatment. Occasionally, more figures are needed to illustrate a surgical case, but the combined text and photos generally should not exceed 1 to 1.5 printed pages.

References. The author is responsible for their accuracy. Use PubMed/MEDLINE abbreviations of journal names, and refer to the American Medical Association Manual of Style for correct reference style. References should be double-spaced and input as regular text, not as footnotes or endnotes. They should be numbered consecutively in the order in which they are cited. Number them manually (i.e., do not use automatic numbering). References should not include hyperlinks.

Tables. If there are more than one, number them consecutively in the order in which they are mentioned. Type double-spaced, without lines between the rows and/or columns. Provide a title for each table. Limit their size to no more than one printed page, and use them only when they contain additional information not in the text or to summarize data from the text. Make sure data in the tables are consistent with data discussed in the main text.

Figures. Images should be saved as high-resolution JPEG or TIFF files and should be numbered in the order in which they are mentioned in the text. Name the files accordingly (e.g., figure 1, figure 2, etc.) The minimum required resolution is 300 dpi when the image size is at least 3.5 inches wide. Do not submit thumbnail images. Color figures are encouraged; authors will not be charged for color. The number of figures should be in proportion to the amount of text they accompany.

Figure legends. Provide a typed, double-spaced legend for each figure. Legends should be written in complete sentences, in present tense, and should briefly describe the type of image and what is shown in the image. For photomicrographic material, indicate the stain used, if any, and the original magnification, or use an internal scale marker.

Copyright transfer agreement and financial disclosure

Every author whose name appears on a manuscript must sign a copyright transfer agreement/financial disclosure form, which is available on the Editorial Manager site. This completed/signed form must be provided with your submission, or the manuscript is incomplete and will not be reviewed. Download the form, then print it, complete the first page (except for the manuscript number), and have all authors sign the second page (both at the top for the copyright transfer and halfway down for the financial disclosure). Then scan the completed form and upload it with your manuscript's text and figure files.